Children’s Safety and Behaviour
Please remember these are school field trips, not just individual discounts, so we must function as a group during the trip with parents attending as chaperones. Parents/Guardians are responsible for providing direct, continuous supervision of their children at all times during field trips and activities. By participating in our activities, parents/guardians acknowledge that they will intervene promptly if their child’s behaviour becomes disruptive or unsafe, cooperate with organizers and venue staff, manage their children’s behaviour and ensure their children’s safety and well-being. WECHEC does not supervise children. Parents/guardians assume all liability for their child’s actions, including damage to property or injury to others, and agree to indemnify WECHEC and its volunteers. Refusal to accept responsibility or adhere to this policy may result in immediate suspension from the activity without refund and future participation until resolved.
Payment in advance
One of the difficulties with homeschool field trips is a higher rate of no-shows compared to traditional schools. This can result in financial losses for our hosts and missed opportunities for our community. To ensure our hosts are protected in case of absentees and make homeschool field trips more sustainable, WECHEC requires payment in advance. Spots will not be held without payment. We primarily accept e-transfer. Cash must be received at least a week in advance and will NOT be accepted on the day of the event.
Cancellations
If you must cancel attendance at a field trip, please email us as soon as possible. We do not offer credit or refunds, you are responsible for selling your spots to another homeschool family- we often have a waiting list that may make this easy for you, please reach out. If that fails, we suggest posting in Facebook groups. You must inform us of your replacement and if you are no longer attending regardless. (In the event you cannot attend a substituted field trip, credit towards your next field trip may be offered. We do not follow up on unused credit or carry it over to the next registration year.)
Communication
We operate by email only for record-keeping and clarity. Communication sent by other methods will not be considered valid and may be ignored, the board cannot jointly track requests sent by text, word-of-mouth, messenger, etc.
Allow one week for a reply to your inquiry before sending a follow-up.
Members are responsible for communicating clearly and accurately. Respond to emails when a reply is requested- even if the answer is in the negative, we can’t move forward without that information. Members must communicate directly instead of through third parties. If someone else is paying on your behalf, email to inform us.
Please give all the requested information when registering.
Please do not wait until the day of the field trip to sign up. It is unlikely we will see it on such short notice and payment may already be processed.
As volunteers, we cannot do individual confirmation emails. Reminders are typically sent to attendees within the week of the field trip. Email us if you are unsure whether you are registered.
Please inform us if you are running late or not attending.
